Leadership for Healthy People and Communities

Job Title

Administrative Professional I /SCHD Support Staffing

County

Richland

Division

Environmental Health

Hourly Pay Range

$20.00-$25.00

Supervisor

Director of Environmental Health

Position Type

Non-Exempt Full-time

Position Summary:

 Working under the direction of the Director of Environmental Health, the incumbent promotes and supports population health by providing a variety of clerical, administrative and technical support services such as providing specialized, technical, program, or department specific information to internal and external customers; answering phones; scheduling appointments; interviewing internal and external customers to establish services needed; establishing and maintaining data files; drafting and editing documents such as correspondence and contracts; and maintaining office accounts to include purchasing, payables, receipts, inventory, and budgeting.

Essential Duties:

1

Perform duties related to maintaining records (both paper and electronic), handling money, issuing receipts, entering data into the

computer.

2

Greets public, answer telephone, take messages. Must demonstrate ability to communicate politely and effectively to a broad

spectrum of individuals of all age groups from a variety of socioeconomic and educational backgrounds.

3

Provide specialized and/or technical department and program specific information that requires limited interpretation of

established policies, procedures and other relevant sources to internal and/or external customers over the telephone, in writing and/or in person.

4

Schedule appointments for the Department meetings, as well as take minutes for the meetings.

5

Bookkeeping functions: prepares purchase orders, pay-ins, ledgers, and data sheets.

6

Interview internal and/or external customers to establish program-specific documentation and/or identify services needed.

7

Shares responsibility for proper operation of office machines and maintenance calls.

8

Duplicates, collates, scans, faxes, assembles and files materials as requested.

9

Sorts, date stamps and distributes mail.

10

Compiles office data and prepares monthly reports, annual reports, and accreditation documentation.

11

Prepares and issues invoices, maintains invoice files as procedure.

12

Maintains, updates, and uses computerized data management systems and utilizes informatics to improve program operations.

13

Uses appropriate computer programs for preparing documents, writing letters, issuing permits, and other similar work.

14

Participates in drills, training and other activities as needed for emergency response and bioterrorism events.

15

Performs other duties as assigned.

Other Duties & Responsibilities:

Supports SCHD strategic planning initiatives and the implementation of policies, practices and procedures that support the organizational goals identified in the internal strategic plan; work in collaboration with the Mayor, Health Commissioner and the sanitarians; and participate in SCHD performance management and use SCHD performance management system and software.

Basic Qualifications

Preferred Qualifications

·        High School Diploma/GED

·        Ability to comply with state and agency policies and procedures;

·        Ability to follow verbal and written instruction;

·        Ability to establish and maintain cooperative working relationship with employees, officials, other agencies and the public;

·        Ability to use and adapt to various computer software;

·        Demonstrate ability to maintain a high degree of organization, coordination and communication with attention to detail and accuracy;

·      Working knowledge of accounting principles.

Organizational Key Competencies:

Knowledge & Software Competencies:

Knowledge of the following are integral to the daily responsibilities of this position:

☒Microsoft Word

☐1 ☐2 ☒3

☐ HealthSpace

☐ PeopleSoft

☐ Inventory System

☐ Allscripts or other EMR

☒VMSG – Perform. Mgmt.

☐1 ☐2 ☐3

☒ODRS

☐1 ☒2 ☐3

☒Microsoft Excel

☐1 ☐2 ☒3

☐1 ☐2 ☐3

☒Groupwise/MS Outlook

☐1 ☐2 ☒3

☒Microsoft PowerPoint

☐1 ☒2 ☐3

☐1 ☐2 ☐3

☒Website/social media

☒1 ☐2 ☐3

☐ Microsoft Publisher

☐ Microsoft Access

☐1 ☐2 ☐3

☐1 ☐2 ☐3

☐1 ☐2 ☐3

☐1 ☒2 ☐3

☐ SPSS, SAS, or other statistical software

☐1 ☐2 ☐3

1= Beginner 2=Intermediate 3=Advanced/Expert